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Own webstore · Weekly

Store invoices vs. ERP posted invoices

Check every invoiced webstore order reached your ERP once, as a posted invoice with the same total, VAT and customer.

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Files you need

  • Webstore invoices: Invoices your store created for paid or delivered orders in the period.For example: Magento 2 / Adobe Commerce invoices, Shopify orders export (paid), WooCommerce orders.
  • ERP posted sales invoices: Sales invoices posted in your ERP for web orders, with the store's order number as their external reference.For example: Business Central posted sales invoices, Odoo customer invoices, Zoho Books invoices.

The Magento 2 / Adobe Commerce connector can fill: Webstore invoices. The Microsoft Dynamics 365 Business Central connector can fill: ERP posted sales invoices.

What Sawwi checks

  • Not posted in the ERP: The store invoiced the order, but the ERP has no posted invoice for it: the sync failed or is stuck.
  • Posted twice: The same order was posted more than once for the same amount, so revenue and VAT are overstated.
  • Total differs: The ERP's invoice total differs from the store's.
  • VAT differs: VAT posted in the ERP differs from the VAT on the store invoice.
  • Different customer: The ERP invoice carries another customer e-mail than the store order, e.g. posted to a guest or the wrong account. Ignore it if you post every web order to one customer.

Listed for you to review (not calculated automatically yet): posted without a store invoice.

What you get

  • Orders missing from the ERP
  • Duplicate postings to reverse
  • Total, VAT and customer differences
  • Excel download of every table

Used for

Bring last month's exports and see what's missing.

Setup takes two minutes. Or try the demo store with invented data first, no sign-up.

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